What It's Like to Work With a Project Manager

If you’ve been reading my recent posts, you know I’m all about laying out a project schedule and plan before you dive in to create your course or group program.

But I also know that that's a lot easier said than done, which is why I think that bringing a on project manager is totally worth the investment. But I ALSO know that you’re more likely to have worked with a coach, a VA, or a designer than with a project manager.  

That's why today I'm going to tell you exactly what it's like to create your course or group program with a project manager on your team.

Watch or read below for more!


When you start thinking about working with a project manager, you might think that you're hiring someone to do something that you should be able to do yourself. But the truth is if you're even considering it, it's probably exactly what you need.  

When you're creating your course or group program, especially if it's your first one, there are inevitably details you're going to forget about, questions you're going to forget to ask, and things are going to fall through the cracks.  

When you go through the whole process with someone who knows exactly what she's doing, it makes a dramatic difference. Plus, trying to keep yourself on track while you also manage the day to day tasks of your business can be nearly impossible. So, having someone on your team who can make sure that your project doesn't take any longer than it absolutely has to will usually pay for itself.

Here's a little peak of exactly what it looks like to create your course with me keeping you on track:

Creating a Custom Project Schedule

The very first thing we do is create an agree upon a custom project plan and schedule. It's like a roadmap that we can refer pack to whenever we need to for the whole rest of the process.

Here's how we do it:

  • Walk through all the details of your course idea and translate them into detailed tasks. Let’s take the example I’ve used in other posts: you want to have video lessons. We'll break that down into writing a video script, filming the video, editing the video, and uploading it to YouTube or to your course host.

  • Identify any of the unknowns that are still lingering around. This could be something like what tech platform you might use for a certain part of your program. we'll create tasks to figure them out and make sure those don't fall through the cracks. We'll decide who's going to be responsible for what and identify upfront if you're going to need any sort of additional or extra help from people like video editors or designers.

  • We'll also consider your current workload and how much time you can devote on a weekly basis, plus any upcoming events that need to be factored into a project schedule.

  • From there, we give each task a specific due date, which is when it becomes a deliverable, and your custom project schedule is born!

This whole process takes about two weeks to make sure that it includes all of the details and that it works for everyone. Once we've got that nailed down, we can hit the ground running and get to work.

Weekly Deliverable Reports

Once you start moving on your project schedule, you'll start every week with a deliverable report from me. That's a list of all the tasks you have in the upcoming week with their exact due dates, so you can plan your week out accordingly.  

I'll also include the tasks that are coming for the next week so that you can plan ahead and/or let me know if something's no longer realistic so that we can make changes to the schedule when we still have plenty of time.

Bi-Weekly Check-ins

We'll also have live check ins every other week. It's an opportunity for you to ask questions, for us to troubleshoot any problems that have come up, and to talk through any stuck spots that are holding you up. Whatever you need to stay on schedule and to keep the project moving!


By the end of ten weeks, you'll have a finished course that's ready to launch. That's the beauty of working with a project manager!


If you sign up for my project management service, Course Construction Sidekick, by June 30th, I'll also throw in a complementary launch strategy consultation. I'll already be super well versed in you, your business, and your course, so I'll be able to talk next steps with you about what makes sense in terms of launching your course.  

Click the button to get more info & schedule a free consult call with me!

Sign up before June 30 and get a FREE course launch strategy session!